Starting my career as a Bid Manager, I quickly realised the daunting task of handling vast amounts of data, drafting countless proposals, and understanding the intricate reasons behind our bid outcomes. This is where AWTG Kai, our AI-powered assistant, stepped in—becoming as essential to my daily routine as a strong cup of tea.
Bid Analytics Made Smarter
Kai’s role in bid analysis is invaluable. It goes beyond simply reviewing our bids, using past data to spot patterns and find clues about what leads to wins or losses. This isn’t just about numbers; it’s about understanding client expectations, market shifts, and subtle trends we might overlook. The insights Kai surfaces allow me to better understand which strategies work, where we can improve, and ultimately, how we can boost our success rate.
Streamlined Copy Generation
Creating proposal drafts used to be a manual and time-consuming process. With Kai, it’s like having a co-writer who knows our company’s voice. By analysing past submissions, Kai can generate initial drafts tailored to specific client needs. It helps cut down on the time spent wordsmithing, freeing me up to focus on the finer details of each bid. Plus, Kai’s ability to pull context from publicly available information ensures that our proposals are always aligned with the latest industry standards and client expectations.
Summaries & Strategic Bid Plans at My Fingertips
Bid management involves juggling different projects and deadlines. Kai steps in to create high-level summaries and detailed bid plans, keeping everything organised and on track. Having these summaries allows me to quickly get up to speed and share concise insights with team members or stakeholders without sifting through all the details myself.
The Human Touch in AI Collaboration
While Kai is phenomenal for analysis and draft creation, it’s still up to me to interpret, refine, and humanise our bids. The AI provides a foundation—data-driven insights and draft copy—but the final touch comes from understanding the client, adding empathy, and creating connections that only a human can.
For anyone in bid management, AI is rapidly evolving from a “nice-to-have” into a must-have. Tools like AWTG Kai are transforming how we approach bids, allowing us to work smarter and keep our focus where it matters: delivering value to our clients.
How are you integrating AI in your workflows?
About the Author
Gary Halstead is an experienced Operations Leader, with over two decades of success in the technology and real estate sectors. Currently he leads the Bid Team at AWTG, where he is responsible for pitching for new business. In this role, Gary oversees a small team, where he is improving bour bidding processes to maximise the number of successful bids. Additionally, he leverages his AI expertise to build AI-powered bots that enhance efficiency and support stronger bid preparation. A certified PLA Product Ops Master and Coach, Gary is known for his commitment to operational excellence, system innovation, and successful product delivery. He has a passion for fostering collaborative work environments, excelling at mentoring teams and driving operational efficiency. His ability to lead cross-functional teams, enhance product development practices and cultivate a culture of product and engineering excellence has been instrumental throughout his career. In recent years, Gary has expanded his focus to AI and is combining his passion for coaching and innovation at AWTG. He continues to mentor teams and drive transformative changes within the AI landscape.